We all want to transform and move towards the latest technologies. Cloud-based software is one of these things where the dentists want to move forward and in a smooth transition. Who does not want that?
Although it sounds very simple, this significant transition requires discipline, commitment, and focus, as many things must be taken care of. In this journey of growth, smooth management and smooth occurrence are essential for the dentist so that his entire team can adapt to it quickly and easily. That is the secret ingredient for success for them.
Essential things to be considered are the security of the software as it would contain confidential data of patients, application of the software as the whole team has to know how the software is used, and a good network connection. This Internet connection must be adequately fit and well-paced. So, you need to keep these essential things in mind for the next step.
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Let’s move forward to understand the steps that will help you have a smooth transition into cloud-based software:
1. Figuring Out A Transition Strategy
As the starting point, note the size of the data you already have, the applications you already use. Also, focus on any glitches you face in your current system. Think of all the expectations you have from this new cloud software, the services, and the storage facilities. These details will help you form a transition strategy and keep you inclined toward your requirements.
Moreover, you should also know the time you will need to make this transformation.
A smaller company with a few employees can take weeks or a couple of months for this transition. However, a large company might need more time as they have to focus on multiple applications and data sets. In such cases, it is recommended to take a phased approach, where you can transition applications and data sets one by one.
2. Research
You need to research the Cloud dental software options available to you and eliminate those that do not meet your requirements. After asking for a demo from all the selected software options, if you are still unsure, ask for a free trial of fifteen days or one month to be 100% satisfied with what you are planning to adopt.
Considerations you should make at this stage are price, features, ease of use, and whether the software can be integrated with your current system. Also, check if the software offers features such as e-prescription, automatic insurance claim submission, and two-way messaging for better communication between you and your patients.
3. Stable Internet Connection
A stable Internet connection is essential to ensure smooth usage even after the transition. You should keep your Internet connection fast and sound. However, if you do not have a good enough Internet connection, you should switch to a better relationship because Cloud-based software is dependent on a good link. It would help if you explored different Internet providers to avoid problems arising due to poor connection strength.
Additionally, you can use cloud-based software to your advantage and get a backup connection. If the primary link is not working, you can use the backup to keep things going smoothly. This will help reduce any potential downtime and maintain productivity.
4. Backup Internet Connection
The best Internet connections can also have a poor connection in between. Hence, it is better to keep a backup connection for emergency purposes, such as a mobile hotspot or a portable Wi-Fi connection. A backup internet connection can be beneficial for you in many ways, as it helps to:
- Stay connected even during power outages or bad weather conditions
- Avoid overage charges from your Internet service provider
- Save on data usage (if you have a limited data plan)
- Provide a backup in case your primary connection goes down
5. Device Requirements
Make sure to check your operating system whether it matches all the required conditions of the software, such as RAM, storage, version needed and other requirements. This will avoid any installation issues later on. Download the software only from the official website to maintain the security and privacy of the device. Most importantly, the website should be a credible one.
6. Fees
The Cloud-based software providers charge monthly fees for the number of services you avail of from them. Keep a check on the services you use and make sure that you pay for those services only. Fees for the cloud-based software are generally lower than what you would pay for the same services if they were provided on-premises. Furthermore, you should also be able to scale up, or down the services you use as and when required, thereby saving on costs.
7. Preparing Your Team
The last and the most crucial step is to prepare your team. Try to make your entire team a part of the strategy building and choice-making process to be familiar with the transition they will witness. Educate them about the pros and cons of cloud-based software so that they can be more supportive throughout the journey.
Encourage transparency and collaboration among team members to ensure everyone is on the same page. The key to a successful transition from on-premises software to cloud-based software is communication, education, and collaboration. By following these steps, you can ensure smooth sailing for your business.
The Bottom Line
No matter how big this change seems to you if the transition for you and your team goes smoothly, it will be easy for you and your team to adapt to and get used to it. With the free trial, there will be many things that you must have learned already, which means that there won’t be as much of a learning curve as you first thought.
You will find that most changes are for the better, and once you have made the switch, you will wonder why you didn’t do it sooner.
